Entering and Approving Credential Data

CredentialsManual Entry

The following instructions pertain to the manual entry of the minimum data necessary for publishing to the Registry. The Credential Engine team encourages users to include any additional information that is relevant to their credential(s). Review the credential type definitions to ensure that you have selected the appropriate credential types.

The definition of “certification” includes the notions of “revocation” and “renewal”, while ”certificate” does not.

In addition to Credential Engine’s minimum required data and the required if available data sets, we also strongly recommend providing a specific set of data that holds great value for data users – the Recommended Benchmark data set.

For further instructions or questions, please contact the Publishing team at publishing@credentialengine.org.

Entering Credential Data

  1. Once your organization has been approved to publish, access the Credential Engine Publisher here: https://apps.credentialengine.org/publisher/. Log in using the same login credentials you created in the Accounts System.
  2. Click on the dropdown menu labeled ‘Add New/Bulk Upload’ located at the top left of the page. From there, select ‘Credential’ under the gray ‘Manual Entry’ subheading.
  3. Start entering credential data in the Manual Editor. The properties that are considered minimum required data are in red font. Enter the title of the credential in the designated field labeled ‘Credential Name.’
  4. Provide a summary of the described credential in the field labeled ‘Credential Description.’ Please note that this summary is meant to offer general information about the intended credential and will be displayed as the main description on the credential detail page. Typically, this information can be found in marketing materials or on the credential’s webpage.

  5. In the ‘Owning Organization’ field, use the search bar labeled ‘Search’ to locate the appropriate owning organization, which is likely the organization you are representing. Once you have found the correct organization, click on the ‘Save/Add’ button to add it to the ‘Owning Organization’ column.
  6. Choose the relevant roles for the selected owning organization’s relationship with the credential in the field labeled ‘Roles for Owning Organization.’ Typically, the owning organization also provides the credential. Remember that each option in this category has a blue information bubble that can be clicked to access detailed information about each role. Use this resource whenever needed to avoid any confusion.

  7. Select the appropriate credential type from the list labeled ‘Credential Type.’ For more information about each type, refer to the credential type definitions, which are hyperlinked in the green information box located at the top of the list.
  8. In the ‘Subject Webpage’ field, enter the web address that provides a description or summary of information about the selected credential. This URL should direct individuals to a webpage specifically dedicated to providing more details about the credential, rather than the organization itself.
  9. In the field labeled ‘Credential Status,’ specify the current status of the credential. If the credential is currently available and being offered, select ‘Active’ as the status.
  10. Enter the primary language used in or by the credential being described. The language entered will be displayed in a drop-down menu for selection.
  11. To store all the data you have entered, save it to the Publisher by clicking on the ‘Save Data’ button located at the bottom of the screen.
  12. After entering your data, the next step is to approve your data to be published.

Approving Credential Data

  1. From the navigation bar at the top of the page, click on the dropdown menu labeled ‘Summary and Downloads.’ From there, select ‘Organization Summary and Downloads’ to be directed to your Organization Summary Page.
  2. On your Organization Summary Page, select the ‘Credentials’ tab. The ‘Credentials’ tab will display all of your uploaded credentials. To easily approve your credential data, select the ‘Select All’ button located on the right-hand side of the screen. This will select all your credential data to be approved at one time. Once the credentials have been selected, click on the green ‘Approve All Selected Items’ button located at the bottom of the screen. Please note that our system will not allow approval of credential data unless your organization has been approved and published. If your organization has not yet been approved, select the ‘My Organization’ tab and click on the ‘Approve my Organization’ button. Following approval, the Credential Engine team will publish your organization to the Registry. Once you receive email notification that your organization has been published, you will be allowed to approve your credential data.

  3. Upon approval of the data, the Credential Engine team will automatically be notified of the approval to be published. Once published to the registry you will receive an email notification of the data being published. Your data will be available on the Credential Finder in about 30 minutes following the publish.