Entering and Approving Learning Program Data

Learning ProgramsManual Entry

The following instructions pertain to the manual entry of the minimum data necessary for publishing to the Registry. The Credential Engine team encourages users to include any additional information that is relevant to their learning program(s). In addition to Credential Engine’s minimum required data and the required if available data sets, we also strongly recommend providing a specific set of data that holds great value for data users – the Recommended Benchmark data set.

For further instructions or questions, please contact the Publishing team at publishing@credentialengine.org.

Entering Learning Program Data

  1. Once your organization has been approved to publish, access the Credential Engine Publisher here: https://apps.credentialengine.org/publisher/. Log in using the same login credentials you created in the Accounts System.
  2. Click on the dropdown menu labeled ‘Add New/Bulk Upload’ located at the top left of the page. From there, select ‘Learning Opportunity’ under the gray ‘Manual Entry’ subheading.
  3. Start entering learning program data in the Manual Editor. The properties that are considered minimum required data are in red font. Enter the title of the learning program in the designated field labeled ‘Learning Opportunity Name.’
  4. In the ‘Primary Organization’ field, use the search bar labeled ‘Search’ to locate the appropriate owning organization, which is likely the organization you are representing. Once you have found the correct organization, click on the ‘Save/Add’ button to add it to the ‘Primary Organization’ column.
  5. Choose the relevant roles for the selected owning organization’s relationship with the learning program in the field labeled ‘Roles for Owning Organization.’ Typically, the owning organization also provides the learning program. Remember that each option in this category has a blue information bubble that can be clicked to access detailed information about each role. Use this resource whenever needed to avoid any confusion.

  6. Select Learning Program as the ‘Learning Type.’
  7. Provide a summary of the described learning program in the field labeled ‘Learning Opportunity Description.’ Please note that this summary is meant to offer general information about the intended learning program and will be displayed as the main description on the learning program detail page. Typically, this information can be found in marketing materials or on the learning program’s webpage.

  8. In the field labeled ‘Life Cycle Status Type,’ specify the current status of the learning program. If the learning program is currently available and being offered, select ‘Active’ as the status.
  9. In the ‘Subject Webpage’ field, enter the web address that provides a description or summary of information about the selected learning program. This URL should direct individuals to a webpage specifically dedicated to providing more details about the learning program, rather than the organization itself.
  10. Enter the primary language used in or by the learning program being described. The language entered will be displayed in a drop-down menu for selection.
  11. Provide either ‘Available Online At,’ ‘Availability Listing,’ or an ‘Available At Addresses.’ If entering ‘Available Online At,’, provide a URL to where this learning program is available online. If entering ‘Availability Listing,’, provide a URL to a page that lists physical and/or online locations where this learning program is available. If entering ‘Available At Addresses,’ click on the ‘Add an Address’ button. Please note that you will have to save the data by clicking on the ‘Save Data’ button at the bottom of the screen before adding an address.

    1. After clicking on ‘Add an Address’, you will be automatically redirected to the Available At Addresses profile. In this section, you will enter the required information, which includes ‘Name’, relevant ‘Address Line(s)’, ‘City,’ ‘Region/State/Province,’ and ‘Postal Code.’ Once you have entered the data for the address, you can choose ‘Save and Close’ to return to the learning program data. Note: If you need to add multiple addresses, select ‘Save and Add Another’, and you will be directed to a new address profile. Repeat this process until you have entered all relevant addresses.

    2. After being redirected back to the learning program data, you will find the listed addresses under the ‘Available At Addresses’ section. Click on the buttons next to each address to ‘Edit’ or ‘Delete’ the data you have entered.
  12. To store all the data you have entered, save it to the Publisher by clicking on the ‘Save Data’ button located at the bottom of the screen.
  13. After entering your data, the next step is to approve your data to be published.

Approving Learning Program Data

  1. From the navigation bar at the top of the page, click on the dropdown menu labeled ‘Summary and Downloads.’ From there, select ‘Organization Summary and Downloads’ to be directed to your Organization Summary Page.
  2. On your Organization Summary Page, select the ‘Learning Opportunities’ tab. The ‘Learning Opportunities’ tab will display all of your uploaded learning programs. To easily approve your learning programs data, select the ‘Select All’ button located on the right-hand side of the screen. This will select all your learning programs data to be approved at one time. Once the learning programs have been selected, click on the green ‘Approve All Selected Items’ button located at the bottom of the screen. Please note that our system will not allow approval of learning programs data unless your organization has been approved and published. If your organization has not yet been approved, select the ‘My Organization’ tab and click on the ‘Approve my Organization’ button. Following approval, the Credential Engine team will publish your organization to the Registry. Once you receive email notification that your organization has been published, you will be allowed to approve your learning programs data.

  3. Upon approval of the data, the Credential Engine team will automatically be notified of the approval to be published. Once published to the registry you will receive an email notification of the data being published. Your data will be available on the Credential Finder in about 30 minutes following the publish.